Constitution and Bylaws
Section 1 The name of this organization shall be the Plano Art Association.
Section 2 The Plano Art Association is Organized exclusively for charitable, religious educational and scientific purposes, including for such purposes as the making of distribution to organizations that qualify as exempt organizations.
Section 3 No part of the net earnings of the Plano Art Association shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purpose set forth in Article 1 Section 2, hereof.
Section 4 No substantial part of the articles of the association shall be the carrying on of propaganda, or otherwise attempting to legislation, and the association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the association shall not carry on any other activity not permitted to be carried on (a) by an association exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenues Code of 1954 for the corresponding provisions of any future United States Internal Revenue Law) or, )by) an association, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of the future United States Internal Revenue Law.)
The objectives for which this association is formed are:
To encourage artistic development of members,
To advance artistic values in community projects,
To further art education,
To encourage creative activities related to art, and
To bring artistic values to everyday living.
To provide opportunities for members to exhibit.
Section 1 The membership in this association shall be open to any person who is interested in the objectives of the association, regardless of race, creed, or national origin.
Section 2 The classes of membership in the association are:
Student: Members in the 12-18 age groups. They receive the PAA newsletter, but have no voting privileges.
Senior: Members shall have full voting privileges and are eligible to serve in any official PAA capacity. They receive the PAA newsletter.
Adult: Members shall have full voting privileges and are eligible to serve in any official PAA capacity. They also receive the PAA newsletter. And an artist page on Assoc. website (8 images and a link to their website.
Family: 2 Adult members shall have full voting privileges and are eligible to serve in any official PAA capacity. They also receive the PAA newsletter and an artist page on Assoc. website (12 images and a link to their website.
Sponsor: Sponsors an artist exhibit in the gallery for 3 weeks.
Section 3 Honorary membership may be bestowed at the Standard level by reason of character and achievement and with letter of recommendation which are worthy of such honor by a two-thirds vote of the members present at any meeting, provided prior notice has been sent to every member at least one week before it is voted upon. Presidents will be considered honorary members after one year of service.
Section 4 Membership in this association is automatically in inactive status upon non-payment of dues by the anniversary of their previous payment. Members may upgrade their membership at any time during the year but their annual renewal date remains the date they first paid.
Section 5 Any member may resign or withdraw from the association as a member. The Board of Directors, by affirmative vote of two-thirds of all board members, may suspend or expel any member.
Section 1 The officers of this association shall be a PRESIDENT, VICE PRESIDENT, SECRETARY and FINANCIAL OFFICER.
Section 2 The officers of this Association shall constitute an Executive Committee to meet on call by the President or any two members of the committee, for the consideration of special matters in the interim between regular meetings of the association and the Board of Directors. No member of the Executive Committee may hold office on any other art-related Board.
Section 3 The elected officers shall constitute a Board of Directors, which shall meet a minimum of three times per year. Special meetings of the Board may be called by the President or by a majority of the Board members. The immediate Past President shall serve as an ex-officio member of the Board, without vote, shall act in an advisory capacity and as parliamentarian.
DUTIES OF OFICERS
Section 1 The duties of the officers shall be as implied by their respective titles and as specified in these by-laws. Each officer shall keep accurate records, and these records shall be turned over to the new officers at the beginning of their term.
Section 2 The PRESIDENT shall preside at all meetings of the Executive Committee and the Board of Directors. The PRESIDENT shall appoint standing committee chairpersons, subject to the ratification of the Executive Committee; He/she shall be a member of all committees, except for the Nominating Committee.
Section 3 The VICE PRESIDENT shall act in the absence of the President and shall serve as chair of the Program committee. The Vice President shall appoint a secondary Program chair. In the event the President is unable to fulfill the term of office, the VICE PRESIDENT shall become President for the unexpired term.
Section 4 The SECRETARY shall maintain an accurate record of the proceedings of all meetings of the association, Executive Committee and Board of Directors. The SECRETARY shall preserve, in a permanent file, all records and letters of value to the association, to be transferred to the successor at the close of the term of office. The SECRETARY will provide a typewritten copy of all minutes to the President prior to the next meeting (at the moment, through Google Docs). These minutes will be retained for that President’s successor. The SECRETARY will also accept nominations for new Board and Standing Committees.
Section 5 The FINANCIAL OFFICER shall be custodian of all funds of the association, such funds to be deposited in a bank designated by the Board of Directors. The FFINANCIAL OFFICER shall keep an itemized account of all receipts and disbursements and present a full report at all Board meetings. All checks shall be signed by the FINANCIAL OFFICER or the President. The FINANCIAL OFFICER shall turn over to the successor within two weeks of vacating office all books, records and papers. The FINANCIAL OFFICER shall serve as Chair of the Finance Committee, and all chairpersons are automatically a part of this committee. The Financial Officer shall arrange for the transfer of permissions for the bank accounts.
DUTIES OF THE EXECUTIVE COMMITTEE
Section 1 An appointee of the EXECUTIVE committee shall have the power to act for the Board of Directors in the interim between meetings of the Board, and shall report thereon at the next meeting of the Board.
Section 2 The EXECUTIVE Committee shall ratify all appointments.
DUTIES OF THE BOARD OF DIRECTORS
Section 1 The BOARD OF DIRECTORS shall transact any business of the association between meetings and shall report thereon at the next regular meeting of the association
Section 2 The BOARD OF DIRECTORS shall make recommendations to the association regarding proposed amendments to the bylaws and post such revisions for review and objections by the membership.
Section 3 The BOARD OF DIRECTORS shall supervise the affairs of the association and shall devise measures for its growth and success.
Section 1 The Standing Committees of this association
ARTIST OF THE MONTH
Section 2 It shall be the duty of the MEMBER SHOW Committee to plan and coordinate an annual art show.
Section 3 It shall be the duty of the ARTIST OF THE MONTH Committee to receive entries for the Artist of the Month drawing at each meeting as they arrive, provide the participating artists a ticket, and draw two winners for first and second place. A winning artist is not eligible for a prize for 3 months.
Section 4 It shall be the duty of the EXHIBIT Committee to prepare the arrangements for exhibits which will offer membership artists dignified opportunities to display their work and to offer the public a stimulating means of understand various art forms. The Exhibit Committee shall propose to the membership worthy community projects that are compatible with the objectives of this association. This committee shall be in charge of all fund-raising projects.
Section 5 it shall be the duty of the FINANCE Committee to prepare an annual operating budget for the association, to have general supervision of all expenditures, and to see that a financial review or audit of the association is made prior to July 1st. The FINANCE Committee chair shall also be a member ex-officio, without vote of all committees which disburse money.
Section 6 It shall be the duty of the GREETERS Committee to record a list of names and zip codes of all members This committee will welcome guests and new members at each meeting.
Section 7 It shall be the duty of the MEMBERSHIP Committee to promote, expand and stabilize the membership of the association by reviewing online artists, attending exhibits, community outreach, and referrals.
Section 8 It shall be the duty of the NEWSLETTER Committee to gather information and present it to the membership in a timely newsletter put out at least one week prior to demonstrations, lectures, and shows. The published months will be determined by the Board of Directors.
Section 9 It shall be the duty of the PROGRAM Committee to implement and initiate well coordinated programs in agreement with association objectives.
Section 10 The PUBLICITY Committee shall be responsible for reporting all activities of the association to the newspaper, other area news media, and advertising our public events. The committee shall also maintain a profile of members that may be presented to the media.
Section 11 SPECIAL Committees may be appointed or created as needed. The chairperson shall have such duties as may be assigned by the President. If these committees function one year or longer, they will be added to the Standing Committees.
NOMINATIONS AND ELECTIONS
Section 1 Officers shall be elected at the association’s Annual meeting in May. They shall assume their duties at the beginning of the fiscal year of June 1st.
Section 2 At a regular meeting preceding the Annual meeting, the association shall elect a Nominating committee of at least five members. At the regular meeting immediately preceding the Annual meeting, the Nominating committee shall present to the association a slate of nominations taken from the membership, one or more for each office. Nominations may be made from the floor. Elections shall be by ballot online if there is more than one nominee for the same office.
Section 3 Vacancies in office shall be filled for the unexpired term by the President with the approval of the Executive Committee, except as provided in Article V, Section 3.
Section 4 No member shall hold the same office for more than two consecutive years. An interval of two years shall elapse before a member is again eligible for re-election to the same office.
Section 5 Six months or more shall be considered a term of office in determining eligibility for re-election
Section 1 Regular meetings shall be held at such time and place as shall be fixed by the Board of Directors. There shall be no fewer than seven regular meetings, of which there shall be a minimum of six program meetings. Prior notice of each meeting shall be given to the membership.
Section 2 The regular meeting held during the month of May of each year shall be designated the Annual meeting at which time reports summarizing the year’s activities shall be given and the installation of officers held. At this time, all officers and committee chairpersons turn in duties and responsibilities of their office to the Secretary.
Section 3 A special meeting of the membership may be held at any time on call of the President, or by a majority of the members of the Board of Directors, or by petition of one-fourth of the active members, on giving three days notice to the membership of time, place and purpose of such a meeting. The business transacted shall be limited to the purposes of the call. If other urgent matters need to be acted upon, they must be ratified at the next meeting.
Section 1 Those members present at the meetings, after notice of such meeting has been given as herein provided, shall constitute a quorum. A majority of members of the Executive Committee shall constitute a quorum of that body. A majority of the members of the Board of Directors shall constitute a quorum of that body.
Section 1 Membership dues shall be determined by the Board of Directors and must be approved by the membership.
Section 2 Dues shall be payable annually at the May meeting and delinquent after January 31.
DISSOLUTION OF ASSETS
Section 1 Should dissolution of the Plano Art Association occur, the Board shall, after paying or making provisions for the payment of all liabilities of the association, dispose of all the assets of the association exclusively for the purposes of the association, in such manner, to an organization which operates exclusively for charitable, educational, religious, or scientific purposes as shall, at the time, qualify as an exempt organization under Section 501 © (3) of the Internal Revenue Code of 1954 for the corresponding provision of the future United States Internal Revenue Law, as the Board shall determine.
Section 1 These by-laws may be amended by a two-thirds vote of the members present at any meeting, provided a copy of the proposed amendment shall have been sent to every member at least two weeks before it is voted upon.
Section 1 All meetings of the membership, Board of Directors, Executive Committee and Standing Committees shall be governed by these by-laws and Roberts Rules of Order, Revised.
Section 1 This association shall be non-sectarian, non-partisan and nonprofit.